Website Visitors
MXW Studios Limited (“the Company“) is committed to protecting the privacy and security of all personal data provided to us. Our website allows visitors to contact us via e-mail for a variety of purposes. While we implement appropriate security measures to protect your data, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security of data submitted electronically. Except for human resources information addressed below and any personal data (which shall be handled in accordance with this Privacy Statement), we shall treat any unsolicited ideas, suggestions, or other non-personal information transmitted to us through this site as non-confidential and non-proprietary. We may elect to save such information or discard it entirely. We will not share such information with third parties except as described in this Privacy Statement.
The Company collects personal data of job applicants in connection with its recruitment and hiring activities. We will take appropriate technical and organisational measures to treat as confidential any e-mails, resumes, applications or inquiries sent to us for purpose of inquiring into potential employment with us. Any e-mail, resume or submission you send to us will be used only for internal purposes and shared with third-party service providers only as necessary to process your application. Please be aware that submission of your resume or application may not be considered, and we are under no obligation to respond to such solicitations. We are an equal opportunity employer.
Further, the Company also collects personal data of potential clients for marketing and outreach efforts, relying on its legitimate interests as the lawful basis for such processing, through the use of third-party service providers to facilitate these activities.
The Company does not sell any personal data for monetary consideration. The Company may disclose personal data to third-party service providers as described in the “With Whom We Share Personal Data” section below.
Employee and Applicant Data
Please read the information below to learn about the personal data collected about you and how it is used. The information we are collecting now will be treated consistently with this Statement. We may make changes to this Statement in the future, so please review the Statement regularly.
- Information Collected
When you visit our website, we may collect Internet or other electronic network activity information in the form of cookies, web beacons, and similar tracking technologies. We will obtain your consent before placing non-essential cookies or similar technologies on your device, as required by applicable law including the Privacy and Electronic Communications Regulations 2003. We use this information to enhance your experience on the website, improve our website, and track the performance of our website.
When a person applies to join our team or over the course of a person’s employment, we may collect the following categories of personal information directly from that individual. We collect and use this information only as permitted or required by, and in compliance with, law. In this context, we collect the following categories of personal information for the purposes described below:
- Identifiers (including name, email address, telephone or mobile number, address, and, where required for employment purposes, national insurance number (or equivalent government-issued identification number), and other identification information such as driving licence, national identity card, and passport number)
We use this information to contact you regarding the status of your application, to communicate with you if you are hired, and to carry out routine human resources functions.
- Professional or employment-related information (including employment history, professional licenses, general classifications of voluntary self-disclosure regarding minority, veteran and disability status protected under applicable equal opportunity and anti-discrimination laws (including the Equality Act 2010), pre-employment test results, reference and background check information, including, where permitted by applicable law and subject to appropriate safeguards (including, where required, an Appropriate Policy Document), relevant criminal history and credit history, social media information, and information provided by you during the hiring process, including responses to written and oral interview questions.)
We use this information to hire the best qualified applicants and to comply with applicable employment laws.
- Education information (including educational history)
We use this information to hire the best qualified applicants and to comply with applicable employment laws.
Our teams may utilize third-party tools to assist in marketing and outreach efforts. In this context, we may collect and process certain categories of data, including but not limited to, job title, company size, and publicly available profile data, relying on our legitimate interests as the lawful basis for such processing. This information is used to enhance our outreach efforts and provide relevant information and services to our audience. You may object to the use of your data for marketing purposes at any time by contacting us using the details provided in the Contact Information section below.
- Legal Basis for Processing (for personal data subject to the EU’s General Data Protection Regulation (“GDPR”), the UK General Data Protection Regulation (“UK GDPR”), and the UK’s Data Protection Act 2018)
With respect to personal data subject to the GDPR, UK GDPR or Data Protection Act 2018, we rely on the following lawful bases for processing:
- Our legitimate interests, such as hiring and carrying out routine human resources functions and operating our website, where we have assessed that such interests are not overridden by your rights and freedoms
- To perform our contractual obligations, such as employment relationships
- For compliance with our legal obligations
- With your consent, when applicable
- With Whom We Share Personal Data
We do not sell any of your personal data. We may share your personal data with third-party service providers who assist us in operating our website, conducting our business, or providing services on our behalf, subject to appropriate contractual safeguards. We may also share your personal data with professional advisers and in connection with any corporate restructuring, merger, acquisition, or sale of assets. We do not otherwise share your personal data with third parties, except as necessary to respond to any appropriate requests that you may have. Under limited circumstances, your personal data may be disclosed to third parties as permitted by, or to comply with, applicable laws and regulations or as required by law enforcement officials; for instance, when responding to a subpoena, court order or similar legal process, to protect against fraud and unauthorized transactions, and to otherwise cooperate with law enforcement or regulatory authorities.
- Retention of Data
We will keep your personal data only for as long as reasonably necessary to fulfill the purposes for which personal data is collected as stated herein. For applicant data, this is typically no longer than twelve months following the conclusion of the recruitment process, unless you consent to a longer retention period; for as long as is necessary for the performance of the contract between you and us, if any; and to comply with legal and statutory obligations, such as in tax, trade and corporate laws. When we no longer need your personal data for our purposes, we will destroy, delete or erase that personal data or convert it into an anonymous form. Your personal data may be transferred to, and processed in, countries other than the country in which you reside, including the United States. We will ensure that appropriate safeguards are in place for such transfers in accordance with applicable data protection law, including through use of the UK International Data Transfer Agreement, Standard Contractual Clauses, or reliance on an adequacy decision.
- Security of Data
We will take appropriate technical and organisational measures to protect your personal data in our possession from loss, misuse, unauthorized access, disclosure, alteration, and destruction. For example, we use security measures including safeguarding and monitoring our network and controlling access to our files, equipment, and buildings. In the event of a personal data breach that is likely to result in a high risk to your rights and freedoms, we will notify you without undue delay in accordance with applicable law.
- Your EU and UK Privacy Rights
If you are located in the EU or UK, the following rights are available to you under the GDPR, UK GDPR or the Data Protection Act 2018. If you are located in the EU and the Company does not have a local establishment, you may contact our EU representative at [insert details].
- To withdraw consent at any time, if we are processing your personal information on the basis of consent
- To access the information that the Company has about you
- To request that the Company rectify or erase your information
- To request that the Company restrict the way it uses your information
- To object to the way the Company uses your information
- To ask the Company to transfer your information to someone else, and not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you
- To lodge a complaint with a data protection authority, including the UK Information Commissioner’s Office (ICO) at https://ico.org.uk or, if you are located in the EU, with your local EU supervisory authority
The Company’s ability or obligation to comply with your requests may be limited by applicable law. We will endeavour to respond to your request without undue delay and in any event within one month of receipt. To request to exercise one of these rights, please contact us at: privacy@mxwstudios.com
- Contact Information
Unless otherwise stated, the Company is a data controller for Personal Data processed subject to this policy. If you have any questions about this policy or if you believe that your personal data has been processed or disclosed in violation of this policy, please contact us by sending an email to privacy@mxwstudios.com, or a letter to:
MXW Studios Limited
Attn: Compliance & Privacy
Third Floor Threeways House, 40-44 Clipstone Street,
London, UK, W1W 5DE